Think Before You Ink - Preparing files for Print
Guidelines for preparing files for print are currently being prepared and will be posted soon. Watch this space for a future posting.
Suggestions for Reducing Costs with Copies
Reduce the Number of Pages in a Publication
- Condense content and refer readers to the web for more information.
- Use a smaller font and reduce the size of the margins.
- Decrease leading (the space between the lines of type).
- Reduce the number of photos/graphic elements or reduce the size of photos/graphics.
Go Double Sided
Always print on both sides of pages when possible.
Reduce the Number of Pages that Need to be Printed in Color
- A 24-page 8.5 x 11 report plus a heavy-weight color cover can cost over $20 each to copy.
- The same 24-page 8.5 x 11 report printed in black with just the front cover printed in color will be less than $2 each to copy. That is over $18 in savings per book (or more than 90% less).
Look at Paper Costs
Use environmentally-friendly paper when possible and select paper with economy in mind. Ask if a less expensive paper is an option.
Print On Demand
Consider using a "print on demand" service so that copies are ordered as needed. This prevents extra copies from being printed that will not be used.
Consider Moving a Printed Publication to an Electronic (or Web) Format
Consult an on-campus graphic designer or your unit's communication office to assist in the balance between function, aesthetics, readability and cost for each project that needs printing or copying. A publications professional can save time and resources and help you find the best way to communicate your message.
